Technology and accessibility checklist

For hosting organizations and facilitators. Complete before Session 1.

Platform and connectivity

• Session link, dial-in number, and passcode tested from a low-bandwidth connection
• Co-host assigned for chat, breakouts, timing, and accessibility requests
• Breakout rooms pre-assigned for expected attendance (see curriculum overview group sizing)
• Poll or form tool works without participant login where possible
• Plain-text case files sent by email before session (not live link dependent)

Captioning plan

• Participants told how to request caption size or contrast adjustments
• Recordings, if any, include captions before reuse (default: no breakout recording)

Synchronous low-bandwidth route

Not the same as asynchronous text-only. Participants stay in the live session.

• Phone dial-in available alongside data connection
• Facilitator repeats chat contributions aloud for audio-only participants
• Slides shared as PDF or plain text before session; no requirement to watch video
• Breakout alternative: plenary pairs or typed responses to co-host
• Worksheet submission via email or SMS to co-host during session if forms fail

Asynchronous fallback (when live join is impossible)

• Worksheet due within 48 hours; debrief by email or short follow-up call
• Answer key sent after submission deadline, not before
• Participant offered clinic or 15-minute catch-up slot

Visual and motor access

• Slide content available in HTML and PDF; diagrams have text equivalents on kit pages
• No information conveyed by colour alone (supported or contradicted uses words)
• Keyboard navigation works for HTML slide decks (arrow keys and buttons)
• Touch targets on kit website meet WCAG 2.2 target size (verified in build audit)

Cognitive and language access

• Agenda sent in advance with plain-language summary
• French materials linked for all session documents
• Interpretation booked if live language differs from materials
• Extra time available on request for reading case text (does not extend 90-minute session; use pre-reading)

Privacy and safeguarding technology

• Chat retention policy aligned with org rules; PII removal process defined
• No AI meeting assistants on participant audio without explicit consent
• Pre-submitted clinic questions stripped of identifiers before sharing with facilitator

Verification before go-live

• Dry run with co-host including phone-only participant test
• axe audit on hosted mirror (if self-hosting kit HTML): 0 violations
• Participant accommodation requests closed or escalated with named owner

Kit build quality (reference)

Published kit HTML passes axe WCAG 2.2 AA (0 violations). PDFs pass PDF/UA-1 validation. Prefer HTML for participants using screen readers.

Download this page as an accessible PDF