Session 3 slides
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Session 3 slides
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Governance and adoption
Session 3 | Level 3
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Recall the pathway
Session 1: screen and accountability
Session 2: verify outputs and prompts
Session 3: organizational decisions and pilots
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Individual convenience vs policy
| Situation | Risk |
|---|---|
| Free tool for meeting notes | May violate data policy |
| Approved tool for public text | May be green with checks |
| Auto-approving assistance | Requires governance |
Policy protects people, not only IT.
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Green / amber / red at org level
- Green: Approved use case, approved tool, verification built in
- Amber: Pilot with charter, limited data, executive sponsor
- Red: No framework, sensitive data, auto-decisions on rights
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Decision options today
- No AI until framework exists
- More evidence and real consultation
- Limited pilot for leadership review
No live data in the classroom exercise.
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Safeguarding and protection
- Child protection and GBV-related data: default red in unapproved tools
- Disclosures in training: pause, refer to org focal points, do not investigate in plenary
- PSEA reporting routes must be known before incidents
- See safeguarding module and data-responsibility checklist
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Pilot charter (essentials)
- Task and non-AI baseline
- Owner and sponsor
- Permitted inputs and tool
- Consultation still required
- Success, failure, and subgroup checks
- Human approval and remedy
- Manual fallback and safe exit
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Group decision block
Fictional brief: Partner AI platform for registration analytics.
30 minutes: choose option 1, 2, or 3 and draft charter headings.
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Transparency card exercise
In pairs (15 minutes), draft one transparency card for the case-study AI use from the decision block.
See the template for the facilitation sequence.
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Challenge block
15 minutes: another group provides one written challenge from one assigned perspective—frontline, manager or policy/privacy. Revise the decision and name the approval owner.
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Consultation reminder
Classroom role play is not consultation with affected people.
Real pilots require real engagement per policy.
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Post-assessment
Complete exit check after this session (different examples, same skills).
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Action to work
One governance action:
- Ask leadership for AI guidance
- Propose a pilot charter for one low-risk task
- Join a data-responsibility working group
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Thank you
Follow-up clinic in ~4 weeks: bring de-identified questions only.
Materials: CC BY 4.0 | ParalleX Labs Inc.